Who Signs Checks

All of our bank accounts require two signatures on all checks. Below are listed the employees that are authorized signers of our bank accounts, and the order of people to whom checks are presented for signature for various accounts.

Main Account 8711

Expenses Account 8745

• Signers are Leo, Robin, Lisa, Maggie, Teri
• Checks are signed by Robin, Maggie, Lisa, Teri, and Leo in that order.

Sales tax Account 8752

Savings Account 3283

Payroll Account 8737

• Signers are Leo, Robin, Lisa, Maggie
• Checks are signed by Robin, Maggie, Lisa, and Leo in that order

All Buy Office Accounts

• Signers are Leo, Robin, Lisa, Maggie, Teri, Cynthia
• Checks are signed by Cynthia, Maggie, Robin, Lisa, Teri, and Leo in that order.

Buy office account checks are the only checks that are pre-signed before the checks are written out. Only if a majority of signers will be out of the office simultaneously should checks from the Main account be pre-signed.

Wire Transfers

Wire transfer requests also require two signatures and have the same signers as the account from which the money is drawn. We only send wire transfers from the main account.

Accounts Payable Checks

Robin (CFO) and Maggie (COO) always sign A/P checks. If Robin and/or Maggie are not physically at work, then Lisa and/or Teri can be asked to sign A/P checks. Leo would be asked last.

Present Invoices

All checks presented for signatures must be accompanied by the invoice, memo, or other expenditure that is being paid, with the exception of buy checks being pre-signed and rent checks for which there is no invoice sent. With the exception of the buy checks, the CFO should sign all checks first, thereby signifying that she has examined the check and invoice and found the expenditure to be legitimate. Then she will pass the checks to another signer for the second signature. If the CFO is physically not at work, then the COO shall sign first.