5-Digit Invoices

Sometimes the computer system is down and we cannot use it to write up an invoice. In that case, we use 2-part invoices that we refer to as “5-digit invoices” because they were typically numbered with 5 digits. (Sometimes now, they are not numbered at all.)

On the rare occasion when you must use a 5-digit invoice, be sure to fill in all the information that the computerized invoice would ask of you so that a computer invoice can be generated as soon as possible. Be sure that the customer signs the 5-digit invoice, just as they would a printed invoice. Once you’ve entered the sale into Business Mind, print out the computer invoice, and staple the 5-digit invoice to it before turning in to Accounting.

Accounting always has these on hand to be used as emergency back up only and not because the salesperson feels rushed or doesn’t want to take the time to do a proper computer invoice. It is strongly preferred that the customer leaves with a copy of the same invoice that is stored in the computer and not a handwritten invoice.