PTO on Saturdays

It’s normal in many retail businesses for employees to work on most Saturdays of the year. Just like if you worked in an office Monday – Friday, you’d work most Fridays in the year. Because Saturday is usually the busiest sales day for our store, we must ensure that we are fully staffed in order to maximize sales and give complete customer service. Therefore, we must limit the total number of full-time employees who are out of the store on any Saturday.

The number of employees that can be out will depend on the number of total employees in the San Diego location (total employees as well as number of employees out does not include remote jewelry buyers).

• 10 total employees = 1 employee out on Saturdays
• 20 total employees = 2 employees out on Saturdays
• 30 total employees = 3 employees out on Saturdays
• 40 total employees = 4 employees out on Saturdays
• 50 total employees = 5 employees out on Saturdays

Remote jewelry buyers and part-time employees that are absent are not counted towards the total. Employees out on extended leave are not counted towards the total. Partial days such as leaving early or coming in late count towards the total just for the time they are out, so once the time-off schedule is maximized, additional others can only take off during the hours that are not already being taken off.

Also, to ensure complete coverage, no more than one full-time employee may be absent from any one department on a Saturday. The departments are:

• Inventory – includes Estate Processor
• Salespeople and Sales Assistants
• Reception
• Estate Jewelry Buyers – all Estate Jewelry Buyers including the Buying Manager
• Marketing
• Repair Admin
• Repair Bench
• Accounting
• General Admin – HR Director, Logistics Coordinator, Admin Assistants
• IT

If the person from the department is out for a partial day, others in the department can only be off during the hours that are not already being taken off.

Exceptions may be made to this policy in certain circumstances such as important family events (weddings, funerals) where two people from one family are employees, or if one person is already scheduled off and another person needs bereavement leave on that day.

As of November 2020, we have removed the restriction for how many Saturdays each employee can take off. The restrictions for total number of employees out on one Saturday and per department are still in place.

ADDITIONAL RULES TO MAKE IT WORK

1. PTO cannot be booked more than 1 year in advance.
2. Employees who are booking entire weeks off will take precedence over employees asking for single days off.
3. Bereavement leave will always be approved, even if it causes us to exceed the maximum number of employees out on any one day
4. If we get multiple requests for PTO for the same Saturday at or near the same time, we’ll hold a drawing to choose the requests to approve (for holidays or other events where multiple people will want to attend).

The CFO and COO are not counted in the total number of employees who can be out on any given day.

PTO ON WEEKDAYS

Because we need a certain number of employees present on any day in order for the business to run smoothly and to provide adequate support for sales and buying, we must also limit the total number of full-time employees who are out of the store on Tuesdays, Wednesdays, Thursdays, and Fridays.

The number of employees that can be out will depend on the number of total employees (total employees as well as number of employees out does not include remote jewelry buyers).

• 10 total employees = 2 employee out on weekdays
• 20 total employees = 4 employees out on weekdays
• 30 total employees = 5 employees out on weekdays
• 40 total employees = 6 employees out on weekdays
• 50 total employees = 5 employees out on weekdays

Remote jewelry buyers and part-time employees that are absent are not counted towards the total. Employees out on extended leave are not counted towards the total. Partial days such as leaving early or coming in late count towards the total just for the time they are out, so once the time-off schedule is maximized, additional others can only take off during the hours that are not already being taken off.