Ordering Supplies

Each department has its own specific supply needs. Each department head is responsible for ensuring that someone in the department monitors and keeps those specialized supplies in stock so that there is always enough on hand to perform the job.

Only order as much of anything as will be used within one year. Monitor the quantity on hand and reorder so that the order will arrive before the supply runs out. Only reorder one year’s worth.

Generally, order enough that you will not have to reorder within 6 months unless it’s a supply that has an expiration date. If there is an expiration date, only order as much as will be used before the expiration date. If the supply is too bulky to store, order as much as can be securely stored.

These lists are not exhaustive but a general idea of what each department would order.

Inventory Department

• Jewelry and watch boxes
• Gift bags, gift wrap, ribbon, tissue paper
• Price tags
• Jewelry and watch displays for the jewelry cases
• Diamond papers
• Tools for the showroom (tweezers, loupes, display pads)

Logistics Department

• Shipping boxes, bags, packing material, and labels
• Stamps
• Air cleaner filters
• Bathroom and kitchen supplies
• Estates maintenance tools and supplies
• General office supplies (pens, staples, tape, paper clips, plain white envelopes, staplers, file folders, calculators, copy paper, etc.)

If you notice that a general office supply is needed or is running low, notify Logistics by email.

Jewelry Buyers

• Thumbprint kits
• Gold testing kits
• Pawn and buy forms
• Gold scales
• Diamond scales and testers
• Tools for the buyers

Repair Department

• Batteries
• Ziplock baggies
• Fabric jewelry pouches
• Watch straps & parts
• Tools for the repair department
• Jewelry findings
• Bench jeweler supplies and tools

Marketing Department

• Letterhead and logo envelopes
• Gift cards
• Greeting cards
• Customer cards (thank you, happy birthday, happy anniversary)
• Letter stuffers
• Business cards

Accounting Department

• Checks and checkbooks
• Accounting forms
• Credit card and check guarantee terminals
• Cash drawers and safes
• Banking supplies

The IT department orders IT equipment for all employees. If you have performance issues with any computer equipment or want to add something, email the IT department. They will find the best price on the most up to date equipment for you. IT equipment includes the following:

• Computers
• Printers
• Cell phones
• Keyboards
• Mouses
• Computer speakers
• Computer cameras
• Scanners
• Copy machines
• Fax machines
• Printer toner
• Privacy or blue light filters
• Monitors
• Storage media: thumb drives, USB drives, camera drives

Ordering Supplies

To order or replace specialized supplies for your department, follow the purchase order policy. Be sure to explain the use or need for these supplies in your CSW and confirm that the quantity will be used within one year’s time.