Dealer Memo’s

The Jewelry business is unique in that thousands of dollars worth of stock is shipped back and forth on one’s word. The Hebrew term “Mazal” literally means (good) “fortune” but has come to mean “done deal” or “you have my word on it”, or the “the deal is good and you will have payment as agreed”. Though the term is used primarily by Jewish jewelers, the concept of an agreed upon deal (by ethical jewelers) is a standard in the industry.

When we order a watch from a wholesaler, or say we want it, it means we will pay for it. The wholesaler based on this acquires the watch and expects payment. To avoid confusions or mis-communications and thereby damaging LHC’s reputation, the following procedure is now mandatory:

1. Upon locating the watch or jewelry you need, fill out the attached form, have the Inventory Manager sign it, and fax the attached form to the dealer.
2. The dealer will sign and fax back so everything agreed upon is in writing.
3. Inventory will keep a copy so when the item comes in there is no question as to the terms agreed upon on each piece.
4. Purchases are handled per policy using the standard P.O. system.
5. All upsets as to who said what etc. will be a thing of the past.

MEMO: Any and all items below remain the property of the vendor until P.O. is submitted from LHC and then payment is due from LHC as agreed below. Signature below indicates agreement to terms below.

• Vendor: _________________________________________________ Date Requested_______________
• Salesperson: _________________________
• Date to Arrive at Leo Hamel & Co. ____________
• Date to be returned if not sold___________________
• ITEM _____________________________________________________________________
• PRICE ____________________________ TERMS __________________________________
• Salesperson’s Signature __________________ Vendor’s Signature ______________________

******Leo Hamel & Co. Use Only******

• Salesperson completes form above and brings form to Inventory ___________________
• Inventory insures copy made, min. set, cust. name and deposit received ___________________
• Sales person faxes Memo Form to vendor requesting memo item(s) ___________________
• Signed fax from vendor, given to Inventory ___________________
• Item received as described? _______Yes ______ No (Explanation) ___________________
• Invoice matches as described above? _______Yes ______ No (Explanation ) ___________________

MEMO: Any and all items below remain the property of the vendor until P.O. is submitted from LHC and then payment is due from LHC as agreed below. Signature below indicates agreement to terms below.

• Vendor: _________________________________________________ Date Requested_______________
• Salesperson: _________________________
• Date to Arrive at Leo Hamel & Co. ____________
• Date to be returned if not sold___________________
• ITEM _____________________________________________________________________
• PRICE ____________________________ TERMS __________________________________
• Salesperson’s signature __________________ Vendor’s Signature ______________________

******Leo Hamel & Co. Use Only******

• Salesperson completes form above and brings form to Inventory ___________________
• Inventory insures copy made, min. set, cust. name and deposit received ___________________
• Sales person faxes Memo Form to vendor requesting memo item(s) ___________________
• Signed fax from vendor, given to Inventory ___________________
• Item received as described? _______Yes ______ No (Explanation) ___________________
• Invoice matches as described above? _______Yes ______ No (Explanation ) ___________________