Cost of Shipping on Invoices

When writing up invoices that include shipping charges to the customer, do NOT put the cost of the shipping with the other costs on the invoice.

For example, you charge Bob $25 to ship his watch to him in Utah. It costs us $15 by UPS. You would NOT put TOEX on the invoice. Don’t put any cost for shipping at all. On the invoice, the cost code for shipping to the customer is always EXE. The UPS bill will be added to expenses, so the cost will be accounted for there.

Now, when we buy something and the seller charges US shipping, that cost IS included in the costs on the invoice. If it’s a stock item, this is already included in the cost that prints out on the invoice. If it’s a special order, however, and you are getting the cost of the item off the invoice from the seller, you MUST include shipping charges as part of the cost of that item to us. Just add them in with the merchandise cost – it isn’t necessary to write them separately on the invoice.